How to Send Follow Up Email After Job Interview
In today’s competitive job market, making a strong impression during a job interview is crucial. However, it’s equally important to follow up with a well-crafted follow-up email. A follow-up email not only shows your continued interest in the position but also allows you to reiterate your qualifications and express gratitude for the opportunity. In this article, we will provide you with a step-by-step guide on how to send a follow-up email after a job interview.
1. Timing is Key
The first rule of sending a follow-up email is timing. It’s generally recommended to send the email within 24 to 48 hours after the interview. This timeframe ensures that your email is timely and still fresh in the hiring manager’s mind. However, if you have a specific deadline or timeline for the position, adjust the timing accordingly.
2. Subject Line Matters
The subject line of your email is the first thing the hiring manager will see. Make sure it’s clear, concise, and professional. A good subject line might be “Follow-Up on [Company Name] Interview – [Your Name].” This subject line informs the recipient that it’s a follow-up email and includes your name for easy identification.
3. Start with a Greeting
Begin your email with a polite greeting, such as “Dear [Hiring Manager’s Name] or Dear Hiring Team.” If you’re unsure of the hiring manager’s name, it’s better to use “Dear Hiring Team” than to omit a greeting altogether.
4. Express Gratitude
Show your appreciation for the opportunity to interview. Mention the date of the interview and express your gratitude for the time and consideration the hiring manager has given you. For example, “I would like to express my sincere gratitude for the opportunity to interview with your team on [date].”
5. Reiterate Your Interest
Reiterate your interest in the position and the company. Mention specific aspects of the role or company culture that appeal to you. This helps to reinforce your enthusiasm and commitment to the position. For instance, “I am particularly excited about the opportunity to contribute to [specific project or team] at [Company Name].”
6. Highlight Your Qualifications
Briefly summarize your qualifications and how they align with the requirements of the position. Mention any key achievements or skills that you discussed during the interview. This reinforces your suitability for the role and keeps you top of mind. For example, “During our conversation, I mentioned my experience with [specific skill or project], which I believe would be an asset to your team.”
7. Ask for Next Steps
Inquire about the next steps in the hiring process. This shows your eagerness to move forward and keeps you informed. For example, “Could you please let me know the timeline for the hiring decision and any additional steps I should take?”
8. Close with a Thank You
End your email with a thank-you for the opportunity to interview and express your hope for further communication. For example, “Thank you once again for considering my application. I look forward to the possibility of joining your team.”
9. Proofread and Send
Before sending your follow-up email, proofread it for any spelling or grammatical errors. Make sure the email is clear, concise, and professional. Once you’re satisfied, send the email and keep an eye on your inbox for a response.
In conclusion, sending a follow-up email after a job interview is a crucial step in the hiring process. By following these steps, you can effectively express your interest, reiterate your qualifications, and maintain a positive relationship with the hiring manager. Good luck!
