Effortless Guide- How to Obtain a Copy of Your Employer Identification Number (EIN)

How to Get a Copy of Your EIN Number

If you’re a business owner or an individual who needs to provide your Employer Identification Number (EIN) to various entities, it’s important to have a copy of your EIN on hand. Whether you’ve lost your original document or simply need a duplicate for record-keeping purposes, obtaining a copy of your EIN is a straightforward process. In this article, we’ll guide you through the steps to get a copy of your EIN number.

1. Check Your Records

The first step in obtaining a copy of your EIN is to check your records. If you have the original document, it should have your EIN printed on it. If you’ve misplaced the original, look for any correspondence from the IRS that contains your EIN. This could include letters, emails, or notices.

2. Use the IRS Online Retrieval Tool

If you can’t find your EIN in your records, you can use the IRS Online Retrieval Tool to obtain a copy. This tool allows you to access your EIN online in just a few minutes. To use the tool, visit the IRS website and follow these steps:

1. Go to the IRS website at https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online.
2. Click on the “Retrieve Your EIN Online” link.
3. Enter your legal business name and EIN.
4. Click “Search.”

If you’re searching for an EIN that doesn’t belong to you, you may need to provide additional information, such as your name and contact information.

3. Request a Duplicate EIN by Mail

If you’re unable to use the online retrieval tool, you can request a duplicate EIN by mail. To do so, follow these steps:

1. Complete Form SS-4, Application for Employer Identification Number.
2. Fill in the required information, including your name, address, and business details.
3. Mail the completed form to the IRS at the following address:

Internal Revenue Service
P.O. Box 9015
Andover, MA 01810-9015

Please note that it may take up to 4-5 weeks to receive your duplicate EIN by mail.

4. Use a Third-Party Service

If you need a copy of your EIN quickly and prefer not to go through the IRS directly, you can use a third-party service. These services can typically provide you with a duplicate EIN within 1-2 business days. However, keep in mind that these services may charge a fee for their services.

5. Keep Your EIN Secure

Once you have obtained a copy of your EIN, it’s crucial to keep it secure. Since your EIN is a sensitive piece of information, you should store it in a safe place, such as a secure digital folder or a locked filing cabinet. This will help protect your business and personal information from unauthorized access.

In conclusion, obtaining a copy of your EIN number is a simple process that can be done online, by mail, or through a third-party service. By following these steps, you can ensure that you have a valid and secure copy of your EIN whenever you need it.